Privacy, Terms of Use and Cookies

By accessing the content and using this website (the ‘Website’) you agree to be bound by Co-op’s terms of use and to our use of cookies as set out below.

If you do not agree to any of the terms and conditions or cookies, you must not use this Website.

Privacy Notice

This notice covers the collection and use of your personal information by the Co-operative Group Limited (the Co-op) by this Website. The Website has been provided to make it easy for colleagues to say thank you to each other and give recognition for brilliant work.

This notice was last updated in November 2018.

#BeingCoop Awards

If you are a nominating a colleague for an award then this notice covers the personal information that you provide when you make a nomination. If you are nominated for an award by one of your colleagues then this notice applies to the personal information that has been provided by your colleague when they nominated you for an award.

The information we need to collect for the awards is as follows:

  • Name, job title, business area, telephone number and email address for the person making the nomination
  • Name, job title, business area, telephone number and email address of the colleague who is nominated for an award
  • Information about why the colleague has been nominated for an award which could include personal information

The information provided is reviewed by the Co-op’s HR team to produce a shortlist for each category. If the nomination does not comply with the instructions given on the website then entries may be edited or anonymised as appropriate. Panels of senior Co-op colleagues then review the shortlist for each awards category. The Panels will agree a final shortlist of the best entries in each category and the winners in each category are chosen by the Co-op’s Chief Executive and Chief People Officer.

The winners in each category will be contacted using the personal information provided (or if this does not work, using other information held by the Co-op) and asked to confirm whether they are happy to be the winner of the relevant award and for their personal information to be used for this purpose.

Personal information collected through the nominations process will be deleted one month after the announcement of the winners at the Co-op’s AGM in May, except for some information about the winners which will be needed to arrange the prizes and, with the consent of the winners, may be included in various communications.

Nominations details shared with business

Information included in nominations may be shared with the relevant managers within the Co-op to enable them to give recognition of great work at a local level.

GDPR Rights

Any personal information provided through the Website will be treated in line with the Co-op’s privacy notice and data protection law including the General Data Protection Regulation (GDPR). You have the following rights:

Right to be informed

Awards
You will receive an email to let you know that you have been nominated, provided we have been given your email address. If we have not been given your email address, reasonable efforts will be made to send an email to your place of work (e.g. store email address).

Wall of Fame
You will be asked to give your consent to your story appearing on the wall of fame when you complete the form to add a story to the wall of fame. If the story mentions other colleagues you need to ask for their consent before adding a story.

Digital email card or certificate
You will either receive an email card or a colleague will present you with a certificate.

Right of access
You may request confirmation that we hold personal data about you, as well as access to a copy of any such data.

Right to rectification
You may ask us to rectify any inaccurate information we hold about you.

Right to erasure
You may ask us to delete your personal information.

Right to restrict processing
Your personal data which is processed through any of the activities on this Website will not be used for any other purposes. You may ask us to restrict this processing if you are not happy with how your information is used for the purposes of colleague recognition.

Right to data portability
You can request a copy of any personal data we hold about you. The Co-op’s privacy notice explains how to do this.

Right to object
Please let us know if you object to how your personal data has been used through the Website, we will delete your personal data on receiving your request.

Rights in relation to automated decision making and profiling
Not relevant – the Website and associated processes do not include any element of automated decision making or profiling.

Data Controller

The Data Controller for any information collected through this Website is the Co-operative Group Limited.

Further information on the Co-op’s approach to data is available in the Co-op’s privacy notice.

Terms of Use

The Terms of Use for the #BeingCoop Awards are:

1. Winners are chosen by the Co-op’s Chief Executive and Chief People Officer, from shortlists prepared by the Co-op’s HR team and senior business leaders. All nominations received will be considered.

2. We may consider a nomination in a different category if this is appropriate.

3. Nominations close on Sunday 17 February 2019.

Cookie Policy

Information collected and stored automatically
If you visit our Website, we automatically gather and store the following information about your visit so that we can track the use of our Website in order to make improvements. This information is stored and used in the aggregate only, and is not used to contact you personally:

  • The IP address from which you access our Website
  • The name of the domain from which you access the Internet (for example, aol.com, if you are connecting from an America Online account)
  • The type of browser and operating system used to access our Website
  • The date and time you access our site
  • The pages, files, documents and links that you visit
  • The Internet address of the website from which you linked to our Website

If you send us personal information
Our Website will only collect personal information which you knowingly and voluntarily provide by, for example, sending emails, completing forms, responding to surveys.

If you provide us with personal information, we will ensure that it is treated in accordance with by Co-op’s terms and conditions as set out here.

Security
We take every reasonable precaution necessary to ensure that all information given on the Website is secure. Once we have received the data we continue this process.

Unfortunately, the Internet is not totally secure and therefore we cannot be held liable for any breach of privacy that might have incurred whilst transmitting that information to us.

What is a cookie?

Cookies are small text files that are sent to and stored on your computer, smart phone or other device for accessing the Internet, whenever you visit our Website. Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. Cookies are specific to the server that created them and cannot be accessed by other servers, which means that they cannot be used to track your movements elsewhere around the Internet. Please note that passwords and credit card numbers are not stored in cookies.

Most websites visited will use cookies in order to improve your user experience by enabling that website to ‘remember’ you, either for the duration of your visit (using a ‘session cookie’) or for repeat visits (using a ‘persistent cookie’).

Most websites use cookies for a variety of reasons, such as to determine preferences, let users navigate between pages efficiently, verify the user and carry out other essential security – these are all termed as ‘non-evasive’.

Cookies make the interaction between you and the Website faster and easier. If a website doesn’t use cookies, it will think you are a new visitor every time you move to a new page on the site – for example, when you enter your login details and move to another page it won’t recognise you and it won’t be able to keep you logged in.
Cookies may be set by the website you are visiting (‘first party cookies’) or they may be set by other websites who run content on the page you are viewing (‘third party cookies’).

We don’t sell the information collected by cookies, nor do we disclose the information to third parties, except where required by law (for example to government bodies and law enforcement agencies).

N.B. Persistent cookies remain after your browser is closed.

You can find more information about cookies at http://www.allaboutcookies.org/

Different forms of cookies

Necessary cookies
‘Necessary’ cookies let you move around the Website and use essential features like secure areas. These cookies don't gather any information about you that could be used for marketing or remembering where you’ve been on the Internet. You cannot opt out of necessary cookies and therefore should not continue to use this Website or else set up your browser to block cookies from this site (See ‘Managing your cookies’ below).

N.B. It is assumed that by using this site you have agreed to accept necessary cookies. If you use the browser to block necessary cookies it will prevent the Website from functioning as intended.

Examples of necessary cookies are for:
Remembering information you’ve entered on forms when you navigate to different pages in a single web browser session which identify you as being logged in (if the site has a login area).

The use of cookies will not gather information that could be used to advertise products or services to you or for use to target adverts on any other site.

These are the ‘necessary’ cookies we use and why we use them:

Cookie: rtrtCookiePrivacySetting
Persistent: Yes
Purpose: This cookie is used to record if a user has accepted the use of cookies on this website
Cookie: Telerik cookies (various)
Persistent: Yes
Purpose: These cookies are used by telerik page controls to record their state, e.g. grid configs and editor menu bar selections.

Performance cookie
‘Performance’ cookies collect information about how you use our Website e.g. which pages you visit, and if you experience any errors. These cookies don’t collect any information that could identify you – all the information collected is anonymous and is only used to help us improve our Website and service to you and understand what interests our users.

N.B. Performance cookies can be blocked.

We use cookies to:

  • Provide statistics on how our website is used.
  • Help us improve the website by measuring any errors that occur.

‘Performance’ cookies will NOT be used to:

  • Gather information that could be used to advertise products or services to you on other websites.
  • Target adverts to you on any other website.

These are the ‘performance’ cookies we use and why we use them:

Cookie: Google Analytics: _utma _utmb _utmc _utmz
Persistent: Yes
Purpose: These cookies are used to collect information about how visitors use our Website. We use the information to compile reports and to help us improve the Website. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
More information: Click here for an overview of privacy at Google

Managing your cookies

The browsers of most computers, smartphones and other web-enabled devices are typically set up to accept cookies. If you wish to amend your cookie preferences for our Website or any other websites, you can do this through your browser settings. Your browser’s ‘help’ function will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. You can also disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-on’s settings or visiting the website of its manufacturer.

Cookies are often used to enable and improve certain functions on our Website. If you choose to switch certain cookies off, it is possible that this will affect how our Website works.

We have provided the following websites for further information on cookies:

Information about cookies:
Comprehensive information on how to block or erase cookies on a wide variety of desktop browsers: http://www.aboutcookies.org
Useful information about cookies can be found at: http://www.allaboutcookies.org

Internet Advertising Bureau
A guide to behavioural advertising and online privacy has been produced by the Internet advertising industry which can be found at: http://www.youronlinechoices.eu